Skip to main content
QRelix
Create QR code
Browse documentation

Team Workspaces: Share QR Codes with Colleagues

Updated

A Team workspace lets several people work on the same QR codes. Everyone sees the same codes, categories, analytics, webhooks, and API keys, and each person's access is controlled by their role. It's the right choice for marketing teams, agencies, multi-location businesses, and anyone who doesn't want to share one login.

Team workspaces are part of the QRelix Team Plan: $19 a month (or $190 a year), with 3 seats included. Each extra seat is $6 a month ($60 a year). See Billing & Subscription.

What's included

  • One shared workspace for QR codes, categories, and analytics.
  • Every code gets Pro features: unlimited scans, no QRelix screen, and the security suite, whoever on the team created it.
  • Four roles so you can give each person the access they need.
  • An activity feed that shows who changed what.
  • The developer API, Zapier, and Make, with scoped API keys. See QR Code API.
  • Custom domains: scan links on your own domain, like go.yourbrand.com, for up to 3 domains. See Custom Domains.

Step 1: Upgrade to Team

  1. Go to Billing at qrelix.com/dashboard/billing.
  2. Under Plan options, click Upgrade to Team.
  3. Choose monthly or annual billing and complete checkout.

Your workspace becomes the shared one, and everything in it (QR codes, categories, webhooks, and API keys) belongs to the team. Open it from Team in the sidebar.

Step 2: Name your workspace

  1. Open Team at qrelix.com/dashboard/team.
  2. In the Workspace card, enter a Workspace name (for example "Acme Marketing") and click Save name.

Your teammates see this name in their invitation and in the workspace switcher.

Step 3: Invite your teammates

  1. On the Team page, go to the Members card and click Invite.
  2. Enter the person's Email.
  3. Choose a Role (see the table below).
  4. Click Send invitation.

Your teammate gets an email with a link. They sign in (or create a free account with the same email address) and click Join your workspace name. Until they accept, they're listed under Pending invitations, where you can Revoke the invite.

If the Members card says "All seats are in use", click Add a seat first. Each seat is one person, including you.

Roles and permissions

Role What they can do Typical use
Owner Full control, including billing and deleting the workspace. The person who pays for the plan.
Admin Manage members, webhooks, API keys, and custom domains, plus everything editors can do. Marketing lead, agency account manager.
Editor Create, edit, and archive QR codes and view analytics. Designers and coordinators who make codes.
Viewer View QR codes and analytics without making changes. Clients, executives, and stakeholders who only need reports.

To change someone's role later, pick a new role next to their name in the Members card.

Add or remove seats

In the Workspace card, use Add a seat or Remove a seat. QRelix asks you to confirm before it changes your bill.

  • Adding a seat is charged straight away, prorated for the rest of your billing period.
  • Removing a seat takes effect immediately and isn't refunded.
  • You always keep at least the 3 included seats, and a workspace can have up to 100.

Remove a member

Click Remove member next to their name in the Members card. They lose access straight away. The QR codes they created stay in the workspace, so nothing that's printed stops working, and their seat becomes free for someone else.

To leave a workspace yourself, click Leave workspace next to your own name.

See who changed what

The Activity card on the Team page lists changes to QR codes and the team, newest first. Use Filter by member and Filter by type to answer questions like "who changed the menu link last week?"

Switch between workspaces

If you belong to more than one workspace, for example your own plus a client's, a workspace switcher appears in the dashboard. Pick a workspace to see its codes. The codes you create go into the workspace you have selected.

Frequently asked questions

Do my teammates need to pay? No. The workspace owner pays for the seats. Teammates sign in with their own free QRelix account.

Can I give a client read-only access to their analytics? Yes. Invite them as a Viewer. They can see codes and analytics but can't change anything.

What happens if we move from Team back to Pro? The change takes effect at the end of your billing period, and you can choose Keep Team before then. See Billing & Subscription.

Create your first trackable QR code in a minute

Free plan, no credit card. Edit the destination any time and watch the scans come in.

Create a free QR codeSee pricing